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1. "How should I decide on the setlist?" - A pre-show dilemma.
You've landed your first live performance. You've practiced hard. All that's left is to wait for the big day—or so you think, until you're faced with the hurdle of "What should the setlist be?" You have 30 minutes on stage, and you have nearly 10 potential songs to play. Which song should you start with, and which should you end with? Opinions fly back and forth among the band members, like "We want to play all our favorite songs" or "Let's save the most exciting song for last," and in the end, you can't decide, and the day before the show arrives—many bands have probably experienced this.
This article was written by the Membo editorial team for bands with little live performance experience who don't know how to decide on a setlist. A setlist is not just a list of songs to play, but a "story" designed to convey what you want to deliver to the audience. Whether you're preparing for your first live performance at a music venue or you've already played several shows but always seem to decide on your setlist somewhat haphazardly, reading this article should help you explain in your own words "why you chose that particular setlist."
Let me be clear: there's no single right way to put together a setlist. The optimal song order varies depending on the genre, the size of the venue, and the worldview the band wants to convey. Nevertheless, there are certainly "basic patterns" that many bands follow in common. Let's take a look at these basics one by one.
2. What is a setlist and why is it important?
A setlist (or "setori") is a document that lists the songs performed in order at a concert or live show. Originally, it was a practical memo for the performers to refer to during the show, but it is also used to refer to "the actual order in which the songs were performed at that live show." It can be handwritten or printed and pasted on the equipment, and for fans, it is something they cherish and keep as a memento of the live performance.
Why is the setlist so important? The main reason is that the audience's emotions change dramatically depending on the order of the songs. Even with the same 10 songs, the overall impression of the live performance will be completely different depending on the order in which they are arranged.
| perspective | If you play without considering the order of the songs | If you design the order of the songs and then perform them |
|---|---|---|
| Customer emotional flow | The terrain tends to be flat with no mountains or valleys. | A story unfolds with an opening, development, climax, and lingering impression. |
| Energy distribution | I tend to push myself too hard at the beginning and run out of steam towards the end. | By alternating between intense and calm songs, you can conserve your energy. |
| Time management | Time overruns and leftovers are common during the actual performance. | Because the time is calculated in advance, time management is easier. |
| The sense of unity in the band | Each member cannot explain "why the songs are in this order." | Because the intentions are shared, decisions made during the actual event are less likely to waver. |
Especially in live performances at venues with limited time, the quality of the setlist directly impacts the overall quality of the show. As mentioned in the introductory section on band sound and PA , not only is sound production important, but the design of "what to deliver and in what order" is also a crucial factor in determining audience satisfaction.
The setlist is planned with the assumption that it will be "released" to fans after the live performance.
A setlist isn't just a memo for us performers. There's a well-established culture of fans posting "today's setlist" on social media like X (formerly Twitter) after a live show, and a memorable song order directly translates to easier sharing. Even just listing the song titles can be a source of enjoyment for fans, as they might discover, "Oh, so those two songs were in this order!" So, being mindful of creating an order that's easy to remember and explain is a good consideration. It's also common practice to have a paper setlist for the band on stage, either placed on a music stand or taped to the floor. This is not only practical for remembering the song order during the performance, but it's also worthwhile to write it out carefully, as some fans may ask to take it home as a memento after the show.
3. How to calculate the number and length of songs by working backward from the allotted time.
The first step in creating a setlist isn't to choose songs based on intuition, but to first determine the "number of songs" you'll need by working backward from your allotted time. If you skip this step and start with song selection, you're more likely to run out of time or have too much time left over during the actual performance.
The basic formula is simple.
- Time allotted ÷ Average length of each song = Estimated number of songs that can be performed
The average length of a song varies depending on the genre and band, but for J-POP and rock bands, it's easiest to use around 4 minutes per song as a guideline. However, this is only the length of the performance itself, and other time will be involved during the actual stage performance.
| item | Estimated time | remarks |
|---|---|---|
| Playing time per song | Approximately 3.5 to 4.5 minutes | Varies depending on the length of the intro and outro. |
| Tuning and preparation between songs | Each song is 10-30 seconds long. | Songs that involve guitar tuning changes should be estimated with a longer timeframe. |
| MC (Interlude between songs) | 30 seconds to 1 minute per session | Inserting too many will take up too much space, so limit the number of times you do it. |
| Setting up/changing | When performing with other bands, the organizer will specify. | It is essential to confirm in advance whether it is included in your allotted time. |
For example, let's say you have a 30-minute set at a live music venue with other bands, and you plan to play an average of 4 minutes per song and include two MC segments (totaling 1.5 minutes). The time available for performance is 30 minutes minus 1.5 minutes of MC, which is 28.5 minutes. Dividing this by 4 minutes per song, you can play approximately 7 songs. However, considering transition time and some buffer time, a more realistic guideline is to narrow it down to 6-7 songs.
If you create a setlist by simply "cramming in all the songs you want to play" without doing this work backward, you might end up with the last one or two songs being cut the moment the MC segment gets too long during the actual performance, or the organizers point out that you've exceeded the time limit. The most important foundation for creating a setlist is to decide on the number of songs to play in advance by working backward from the allotted time.
What's a typical number of songs for a band playing together at a live music venue?
I want to be honest here, but as far as I've researched, there are no official statistical surveys or formal guidelines from industry organizations that dictate "how many songs you must play in a 30-minute set." The numbers presented below are merely estimates based on the experiences of live music venue operators and band members, and should be viewed with the understanding that they are not absolute standards.
According to "Performance Time at Live Houses (Setting Time)," a website that provides information on planning and managing joint live performances at live music venues, each band is often given around 30 minutes of stage time in a joint performance format, and in that case, "most artists perform about 4 to 6 songs." Also, "Understand in 5 Minutes! The Number of Songs Needed for a Live Performance to Speed Up Your Band Activities," which provides know-how for band activities , states that for an actual performance time of about 20 to 25 minutes, "a minimum of 5 to 6 songs is sufficient," and suggests that 4 to 6 songs are sufficient if each song is 5 minutes long, or 6 to 10 songs if each song is short, around 3 minutes long.
Comparing the calculation formula introduced at the beginning of Chapter 3 of this article (approximately 7 songs for a 30-minute set, assuming an average of 4 minutes per song and 1.5 minutes of MC time) with the two on-site guidelines mentioned above (4-6 songs), the realistic feeling, based on multiple sources, is that in reality, if you calculate with an average of 5 minutes per song, and have a 30-minute set, you'll often end up with around 4-5 songs, including setup, teardown, and MC time. Bands that mainly play short songs under 3 minutes may have room to increase this to around 6 songs. Based on the length tendencies of your own songs, try adjusting this guideline as a starting point.
4. How to choose an opening song (a song to grab the audience's attention)
Once you've decided on the number of songs to play, the next thing to consider is "which song to start with." The opening song is extremely important as it determines the first impression that audience members will have of your band for the first time that day.
Here's a summary of key points to consider when choosing an opening theme song.
- Choose fast-paced, impactful songs —starting with quiet songs can easily get lost in the atmosphere of an audience that hasn't warmed up yet.
- Choosing the song that best conveys the band's worldview —it has the role of communicating "this is the kind of music this band makes" in just a few seconds.
- Choose a piece you can play with technical stability —since this is when you'll be most nervous, it's safer to avoid pieces that are too difficult.
- Avoid using your most well-known song —it's often more effective to save your most popular song for the climax of the show later on.
One common mistake beginner bands make is opening with the same song they're most confident in and the one they think will be the most popular. A live performance isn't just about one song; it's about creating a cohesive flow throughout the entire set time. Showing energy with the first song, while saving the real highlight for later—this sense of "holding back" greatly influences the overall satisfaction of the setlist.
If you keep potential opening songs in mind and practice them from the very first band rehearsal , you can avoid having to frantically change the setlist right before the performance. Getting everyone's opinions aligned early in practice will also help you stay calm on the day of the show.
5. How to create and place the climax
The most important aspect of a setlist to carefully consider is the placement of the "climax." The climax is the point in the band's set that generates the most excitement, and in most cases, this is where their most well-known song, their most energetic song, or the song that the band members feel most attached to is placed.
Where to place the climax depends on the overall design philosophy of the setlist, but the basic approach can be summarized into the following two patterns.
| Location of the climax | effect | Suitable situations |
|---|---|---|
| Final stages (before the end/the end) | The entire allotted time can be designed as a "story that builds towards a climax." | Shorter set times and a large number of first-time audience members in joint performances. |
| Mid-game | It's easy to create variations in pace before and after the climax, and it can be concluded while leaving a lasting impression. | A solo concert with a longer set time and an already large fan base. |
For bands with little live performance experience, I recommend starting by trying the pattern of "placing the climax towards the end." By creating a simple and straightforward structure where the audience gradually builds up throughout the entire set and then brings in the biggest highlight at the end, you can provide a story that is easy for first-time audience members to understand. If the band members created the song they are most attached to when they were creating original songs , that song should be a suitable candidate for the climax of the setlist.
Another technique involves placing not just one climax song, but two consecutive songs in a "climax zone." However, if you play too many high-energy songs in a row, both the audience and the performers will become exhausted, so it's important to include calmer songs immediately before and after the climax zone to create contrast.
6. Tempo and Key Order | How to Create Variations in Speed and Tempo
The basic knowledge of tempo and key that we covered in music theory can be directly applied to setlist design. If you play only fast songs one after another, both the audience and the performers will run out of breath, and conversely, if you play only slow songs, the energy of the entire live performance will stagnate.
Let's compare tempo arrangement patterns to avoid and patterns to recommend.
| pattern | Features | result |
|---|---|---|
| Only fast songs are arranged in sequence. | A strategy that goes all out from the start. | They tend to lose momentum and lose focus towards the end of the game. |
| They line up songs that all have similar tempos. | The individuality of each song tends to fade. | Sometimes, the only impression customers have of an experience is that it was "monotonous." |
| Fast songs and calm songs are arranged alternately. | This creates a contrast between fast and slow tempos. | Customers can experience emotional ups and downs, making it more memorable. |
Similar considerations are effective when it comes to the sequence of keys. If three or more songs are in the same key consecutively, the listener's ears tend to get used to it, and the impression can become monotonous. If possible, changing the key between songs allows you to transition into the next song while maintaining a fresh sound. The strain on the vocal range of the singer can also sometimes be reduced by carefully arranging the sequence of keys.
As a practical guideline, try to create a zigzag pattern of "fast song → calm song → fast song." Just taking the time to review the tempo order after arranging all the songs will significantly improve the overall quality of your setlist.
7. Position and role of MC (interlude talk)
The "MC (interlude talk)" between songs is also an important component of a setlist. MC serves more than just fill time; it has several practical roles.
- Taking time to regulate your breathing —especially for vocalists, it's a valuable opportunity to rest your voice between songs.
- Shortening the distance with the audience —Including the band name, introduction of the next song, and a brief self-introduction makes it easier for first-time audience members to get into the performance.
- Creating anticipation for the next song —a simple statement like, "The next song is a bit more intense," helps prepare the audience mentally.
- It buys you time in case of equipment trouble —it allows you to naturally gain time when tuning or changing strings is necessary.
The number and length of MC segments should be determined in balance with the overall set time. As incorporated into the time calculation introduced in Chapter 3, too many MC segments will reduce the number of songs you can play. If you are playing with other bands and have limited set time, aim for 1-2 MC segments, each lasting about 30 seconds.
The best place to include an MC is immediately after a series of fast-paced songs. Inserting a short MC right after finishing an intense song allows both the audience and the performers to catch their breath, making the transition to the next song smoother. Conversely, adding too much MC right before the climax can dampen the excitement, so it's a good idea to structure the set to be purely musical leading up to the climax.
8. The concept of encore
An encore originally refers to the act of the audience requesting an additional performance after a concert has ended. In the world of classical music, it is traditional for encores to be requested through applause or a standing ovation, but in the world of popular music, the situation is somewhat different, and it is often treated as a "second act" that is already included as part of the program.
When performing with other bands at a live music venue, encores are often not anticipated within the allotted time, so it's crucial to first confirm with the organizer and venue regarding encore arrangements. In joint performances with fixed set times, it's not uncommon to find no time for an encore.
If there is room for an encore, it will be smoother if you prepare with the following in mind.
- The final song of the main set creates a clear "boundary" —by properly concluding the performance and clearly marking the end of the set before the encore.
- Decide on one or two songs for the encore in advance —while leaving room to change them depending on the atmosphere on the day, prepare at least a minimum number of options.
- Saving signature songs that weren't used in the main set —creates a special feeling of being able to hear them only during the encore.
- Always ensure you have sufficient time —consult with the organizers in advance to avoid encroaching on the transition time for the next performer.
In situations where there is ample time, such as a solo concert, the encore becomes a special moment where the audience and the band come together to create something special. On the other hand, in a joint concert format, time constraints take precedence, so keep in mind that it is often more practical to focus on making the main setlist itself as polished as possible rather than obsessing over the encore.
9. Adjusting the setlist for a joint concert format.
A "tai-ban" refers to a type of live performance where multiple bands perform on the same day at a live music venue . It is said to originate from the 1980s slang term "taiman," and is now widely used to mean "collaboration" or "performance" in a broad sense, including genres other than bands. While the tai-ban format has advantages in terms of meeting new fans and attracting audiences, it requires different considerations when creating the setlist compared to a solo performance.
Here are some key points to keep in mind when adjusting the setlist for a joint concert format.
| Adjustment points | Content |
|---|---|
| Checking for overlapping songs | If possible, share information beforehand to ensure that there are no overlaps in cover songs or well-known chord progressions with other bands. |
| Understanding equipment changeover time | Check with the organizers to see if the time allotted includes setup changes. |
| Minimizing tuning changes | If there are many songs with different tunings, it will take up too much time for transitions, so we need to be creative with the song order. |
| Changes in audience demographics based on performance order | The opening act often performs during times when the audience is sparse, so careful consideration is needed when choosing the opening song. |
| Strict adherence to time limits | Since exceeding the time limit will affect the schedule of subsequent bands, it is absolutely essential to avoid exceeding the time limit. |
One point that is often overlooked is the time required for equipment changes. Live music venues generally use the sound and lighting equipment provided by the venue, but if each band brings their own equipment or makes many changes to their amp settings, the changeover time will increase accordingly. If you check things like "will tuning changes be necessary when transitioning from this song to that song?" when deciding on the setlist, you can prevent delays during the actual performance.
When playing with other bands, the opportunity to see other bands perform is itself a valuable learning experience. As mentioned in the Complete Guide to Music Festival Performances , on a stage with multiple performers, having a perspective on where your own band can stand out and where to capture the audience's attention will be a great hint for designing your setlist.
10. Practical Structure Frameworks | Introduction-Development-Turn-Conclusion Type, Peak-Shaped Type, and Rising-End Type
There are several standard "templates" for creating a setlist. Here, we introduce three representative frameworks. Consider which template would be most suitable for your band, based on your repertoire, performance time, and the worldview you want to convey.
Introduction, development, turn, and conclusion structure
The concept of "introduction, development, turn, and conclusion " originally comes from the four-line structure of classical Chinese poetry, and was later adapted through Japanese education to encompass the overall structure of writing and ideas. Applying this structure to a setlist results in the following arrangement:
| step | role | The nature of the song |
|---|---|---|
| Ki (beginning) | Present a worldview and capture the hearts of customers. | A fast-paced and impactful song |
| Development (First half to middle part) | The band will unfold while showcasing its diverse capabilities. | A song that showcases the unique character of a mid-tempo band. |
| Turning point (mid-game to late game) | Surprise customers with unexpected changes. | Ballads and other songs that change the mood |
| Conclusion (final stages) | The story concludes, leaving a lasting impression. | The most representative song, the climactic song |
Mountain shape (arch shape)
The "mountain" structure is a concept that designs the entire performance time as the silhouette of a single mountain, "building up, reaching a peak, and then gently landing." It involves raising the tension at the beginning, reaching the climax in the middle, and concluding with a slightly slower tempo song to leave a lasting impression. This structure is particularly effective in situations where there is ample time, such as a solo live performance.
Rising towards the rear
The "gradual build-up" style starts with calmer songs, gradually increases the tension with each song, and culminates in a climactic finale. This framework is particularly effective when the set time is short, such as in a joint concert format, and when the goal is to leave a strong impression at the end. The idea of "placing the climax at the end," discussed in Chapter 5, is a typical example of putting this gradually build-up style into practice.
Example | Fill-in-the-blank template for 30 minutes and 7 songs (with increasing tempo)
Since it's difficult to visualize this from just a verbal explanation, I've prepared a fill-in-the-blank template based on a 30-minute set of 7 songs. The song title field is left blank, so please use it by filling in your own repertoire. Below is an example of how to fill it out using a "gradual increase in tempo" structure (all song titles are fictional).
| Song order | Song title (entry field) | shaku (minute) | tempo | key | With or without MC |
|---|---|---|---|---|---|
| 1 | (Example: Signs of dawn) | 3.5 | usually | Am | none |
| 2 | (Example: Transparent Wednesday) | 4 | slow | C | none |
| 3 | (Example: signal) | 3.5 | usually | G | Yes (self-introduction) |
| 4 | (Example: No side) | 4 | fast | D | none |
| 5 | (Example: red light) | 3.5 | usually | Em | Yes (Next song introduction) |
| 6 | (Example: Fake star) | 4 | fast | A | none |
| 7 (Climax) | (Example: Orange Road) | 4.5 | fast | G | none |
In this example, the first two songs start at a calm tempo, the third song is followed by an MC to catch your breath, and then the tempo gradually increases from the fourth song onwards, building up to a climax in the seventh song. The total length is approximately 27 minutes, and with two MC segments (totaling about 1-2 minutes), it comes to exactly 30 minutes. By simply filling in the five blank items of "Song Title," "Length," "Tempo," "Key," and "MC (Yes/No)" with your own songs, you can use this as a template that can be applied to any of the three types introduced in Chapter 10.
Example | Rock band: Introduction, Development, Turn, and Conclusion structure (30 minutes, 7 songs)
This time, we'll show you an example of how the "introduction, development, turn, and conclusion" structure can be applied to a song, not as a fill-in-the-blank exercise, but as a completed example (all song titles are fictional).
| Song order | step | Song title | shaku (minute) | tempo | key | With or without MC |
|---|---|---|---|---|---|---|
| 1 | Origin | Gray Rebellion | 4 | fast | E | none |
| 2 | Acceptance | Sirens in the middle of the night | 4 | usually | Bm | none |
| 3 | Acceptance | Last train | 4 | usually | A | Yes (self-introduction) |
| 4 | Acceptance | Anthem on the Sand | 4 | Slightly fast | D | none |
| 5 | Turn | Blackout | 4 | Slow (Ballad) | Fm | Yes (Next song introduction) |
| 6 | Conclusion | Steel Pride | 4 | fast | G | none |
| 7 (Climax) | Conclusion | Credo of the Flash | 4 | fast | E | none |
In this example, the band immediately presents their worldview with the first song, "Ki" (introduction), showcases their versatility with mid-tempo songs in the second to fourth songs, dramatically changes the atmosphere with a slower ballad in the fifth song, "Ten" (turning point), and then returns to a fast tempo in the sixth and seventh songs, "Ketsu" (conclusion), leading to the climax. The total length is 28 minutes, and with two MC segments (totaling about 1-2 minutes), it comes to approximately 30 minutes.
Example | Pop band, mountain-shaped (assuming 25 minutes, 6 songs)
Next, here are some examples of how the "mountain shape" can be applied to actual songs (all song titles are fictional).
| Song order | position | Song title | shaku (minute) | tempo | key | With or without MC |
|---|---|---|---|---|---|---|
| 1 | Early game | Instead of a bouquet | 4 | usually | C | none |
| 2 | Early to mid-game (upward trend) | Cider bubbles | 4 | Slightly fast | G | none |
| 3 | Mid-game (climax) | Ramune-colored summer | 4 | fast | D | Yes (Next song introduction) |
| 4 (climax) | Mid-game (peak) | Stardust Recipe | 4 | fast | A | none |
| 5 | The final stages (a gentle landing) | A faint premonition | 4 | usually | F | Yes (thank you) |
| 6 | The final stages (lingering impression) | Letter to Tomorrow | 4 | slow | C | none |
In this mountain-shaped set, we aim to gradually build tension in the first one or two songs, create a peak in the third and fourth songs that marks the end of the set time, and then bring it to a close with a slower tempo in the fifth and sixth songs, creating a "single mountain silhouette." The total length is 24 minutes, and with two MC segments (totaling about 1 minute), it comes to approximately 25 minutes. As introduced at the beginning of Chapter 10, the mountain-shaped set is particularly effective in situations where there is ample time, such as solo concerts, but it is also a structure that works well even in situations like this, where a 25-minute set is planned for a joint concert.
There's no single right answer. The best format depends on your band's genre, performance time, and the world you want to convey. First, keep these three formats in mind, and then try writing down your song titles on paper to see which format best suits your own songs.
11. The relationship between rehearsals/stage blocking and the setlist
Creating a setlist isn't the end of the process; it requires a rehearsal where you actually play the music and confirm that the chosen song order works. As defined by the definition of "the act of proceeding through each section as if it were the actual performance and confirming that it is progressing," a rehearsal is a crucial process for verifying whether the setlist, which is like a blueprint, will actually function before the performance.
Here's a summary of the key points to check during the rehearsal phase.
- Measure the actual run-through time —check the difference between the estimated time calculated in Chapter 3 and the actual time spent playing.
- Measure the time it takes to change tuning between songs —if any parts take longer than expected, consider rearranging the song order.
- Check to see if there's any physical strain —especially for vocalists and drummers, who expend a lot of energy, and the burden can only be truly understood after playing through the entire set.
- Practice speaking out loud to get a feel for the timing and length of your MC segments —they tend to be longer than you anticipate, so actually speaking them aloud and timing yourself is key.
Depending on the venue, there may be a process called "stage blocking" where a final check is made on the day of the performance, with the same positioning and volume as the actual performance. If you practice the setlist thoroughly during the rehearsal stage in a rented studio , and then focus on the final sound and lighting checks during the stage blocking on the day of the performance, you will have much more peace of mind going into the actual performance.
The option of changing the setlist during the performance based on the audience's reaction.
What I want to convey is that, in addition to the pre-planned setlist I've described so far, there are also instances where the setlist is changed on the spot based on the audience's reaction and enthusiasm during the performance. By changing the next song the moment you feel a good response, or conversely, adding more MC segments to create pauses if the atmosphere feels stiff, you can flexibly adapt to the mood of the moment and create a unique freshness in your live performance. However, changing the setlist without prior cue or shared understanding among the members carries the risk of disrupting the performance itself and exceeding the allotted time. It's best to avoid relying on improvisation too early when you have little live performance experience. Instead, start by gaining experience with a setlist that you've already decided on, and then, once you're comfortable, begin with small flexibility, such as "leaving room to change the order of just one song."
12. Common mistakes beginners make
Here's a summary of common mistakes bands with little live performance experience make when creating setlists, along with their causes and solutions.
| Failure example | cause | Solutions |
|---|---|---|
| Too many songs with similar tempos lined up together | I don't pay attention to the tempo order when choosing songs. | Write down the tempo of all the songs and get an overview to check the changes in tempo (see Chapter 6). |
| They use up all their important songs right at the beginning. | I decide to put it first simply because it's my favorite song. | The highlight song is saved for the climax (the final part) (see Chapters 4 and 5). |
| Exceeding the time limit | Instead of deciding on the number of songs beforehand, just add up the songs you want to play. | Determine the number of songs to perform by working backward from the allotted time (see Chapter 3). |
| The MC segment will be longer than expected. | I tend to talk too much when I'm nervous during the actual performance. | During rehearsals, actually speak the MC lines aloud and time yourself (see Chapter 11). |
| The song order is not shared among all members. | Only the person who made the decision is aware of it, and the other members are not informed. | Document the song order on paper or in an app and have everyone confirm it (see Chapter 13). |
| They didn't realize they were playing the same song as the other band they were playing with. | I haven't checked the setlists of the other bands. | Exchange information with other bands in advance to the extent possible (see Chapter 9). |
Many of these mistakes stem from deciding the song order based solely on intuition. Conversely, by being mindful of the three perspectives introduced in this article—working backward from the allotted time, varying the tempo and key, and placing the climaxes—most of these mistakes can be prevented beforehand.
13. Specific steps for creating a setlist | Includes a template
Based on what we've covered so far, here's a step-by-step guide on how to actually create a setlist.
- Check your allotted time —confirm the allotted time officially provided by the organizer and venue (including whether it includes MC time and stage transitions).
- Calculate the number of songs you can perform — Use the formula in Chapter 3 to determine the number of songs you can perform based on your allotted time.
- Write down all the candidate songs —list them while noting down the tempo, key, song length, and performance stability.
- Choosing the opening song —using Chapter 4 as a guide, select a fast-paced song that conveys the band's worldview.
- Determine the climax —using Chapter 5 as a guide, place the most impressive song towards the end (or middle).
- Arrange the remaining songs by tempo and key —using Chapter 6 as a reference, tentatively decide on the order of the songs, keeping in mind a zigzag pattern of tempo changes.
- Determining the MC's position —Refer to Chapter 7 and place them at times when you want to catch your breath, such as immediately after an intense song.
- Consider encore songs —refer to Chapter 8 and prepare 1-2 songs if time permits.
- Share with all members via paper or app —clearly document the decided song order so that everyone can see the same information.
- Measure the run-through time during rehearsals —refer to Chapter 11 to check the difference between expected and actual times and make adjustments if necessary.
When writing out the setlist on paper, it's a good idea to include not only the song titles but also the key, tempo, whether there are any tuning changes, and whether there will be any MC segments. This way, you can easily see the situation at a glance when you place it on stage during the performance. Whether you write it by hand or use a memo app on your smartphone, the most important thing to prevent mistakes is to ensure that all members can see the same information.
A convenient way to share and manage setlists
How to write down the setlist and share it with all the band members is actually one of the challenges. Each of the common methods has its pros and cons, so try to choose the method that suits your band best.
| method | merit | Disadvantages |
|---|---|---|
| Handwritten (on paper) | No preparation is needed, you can start writing immediately, and it's easy to revise even right before the actual event. | There is a risk of loss or damage, and simultaneous editing by multiple people is difficult. |
| Standard memo app on smartphones | It's always portable, convenient, and sometimes allows you to attach photos. | The layout offers little flexibility and tends to lack overview. |
| Google Sheets, Excel, and other spreadsheet software | Easy for all members to edit and view simultaneously, and easy to manage length, tempo, and key in columns. | Input and confirmation operations are somewhat less convenient on a smartphone's small screen. |
| Document tools such as Notion | It allows you to manage not only the song order but also related information such as lyrics, chords, and MC notes all in one place. | It takes some learning time to get started. |
What all these methods have in common is the importance of ensuring that "all members can access the same information at any time." While handwritten notes on paper are acceptable, if the song order changes right before the performance, a method that simultaneously updates everyone's smartphones, such as a spreadsheet or memo app, has the advantage of preventing communication errors. It's best to choose a method that can be easily maintained, taking into account the number of band members and your usual communication methods (such as whether you have a group chat).
14. How to approach the setlist by section
The way you approach the setlist will differ slightly depending on your part in the band. We've compiled a list of practical checkpoints, outlining what each part should pay particular attention to.
Vocals . As mentioned in "How to Become a Vocalist ," the order of songs directly impacts the strain on your throat. Paying attention to the order of keys and tempos, so that songs that heavily utilize high notes don't come in a row, is an important technique for maintaining your voice until the end of the performance.
- Avoid playing high-pitched songs consecutively —if you play two songs with high notes in the chorus, your voice will give out towards the end, so insert a song with a lower vocal range in between.
- Place a song to rest the voice right before the MC segment —because the voice will be used even more during the MC, the song order should be such that the song immediately preceding it does not strain the voice.
- Place the climactic song when your voice is in perfect condition —if you want to put the song you want to showcase the most towards the end, calculate the strain on your voice leading up to it.
Guitar . As mentioned in "How to Become a Guitarist ," changing tunings between songs directly impacts transition time. By scheduling songs that require alternate tunings consecutively, you can minimize the time lost between songs.
- Grouping songs with unconventional tunings —instead of alternating them with songs in standard tunings, grouping them together reduces the number of times you need to retune.
- Avoid song sequences that involve frequent pedal/effect switching —settings that require many pedal changes between songs are more likely to lead to mistakes during the performance.
- Consider the condition of the strings —strings tend to loosen easily in sections with a series of intense songs, so it's reassuring to include a song with an interlude immediately afterward where you can check the tuning.
Bass . As mentioned in "How to Become a Bassist ," the bass is the part that supports the changes in groove throughout the entire song. Since the changes in tempo affect the stability of the bassline, it is especially good to be conscious of keeping your own rhythm when practicing the entire song.
- Be careful when choosing songs with frequent tempo changes —a large difference in BPM between preceding and succeeding songs can easily disrupt the overall tempo when playing them consecutively.
- Be mindful of switching between fingerstyle and pick playing —constantly switching between techniques increases strain on the hands, so consider how to mitigate this by adjusting the song order.
- Check the flow of groove with the drums on a song-by-song basis —focus on checking throughout practice whether the rhythm section is in sync with the drummer.
Drums . As mentioned in "How to Become a Drummer ," it's one of the most physically demanding parts of a band. In sections with a series of intense songs, the drummer's energy management significantly impacts the overall quality of the setlist, so it's especially important to include songs that allow for a breather before and after the climactic sections.
- Limit consecutive physically demanding songs to two or fewer —singing three or more consecutively increases the risk of the tempo slowing down towards the end.
- Identify in advance which songs require setup changes (number of units, placement) — confirm this early in the setlist as it will affect transition times.
- Check the timing of counts and key moments by practicing the entire song sequence —focus on checking sections where you tend to rush or cut corners during transitions between songs.
Keyboard . As mentioned in "How to Become a Keyboard Player ," if you need to switch timbres for each song, you must also consider the time it takes to switch between songs as a loss of time between songs.
- Incorporate the time required to switch between tones (patches) into the song order —for models where switching takes several seconds, arrange the songs so that the transition is absorbed by the lingering sound of the previous song or the intro of the next song.
- Place songs with similar timbres close together —placing songs with similar tonal characteristics next to each other reduces the effort required to switch between songs and the risk of operational errors.
- Allow sufficient setup time for equipment that requires PCs or synthesizers to start up —and if any equipment takes time to power on or start up, be sure to inform the organizers of the other bands in advance.
15. Frequently Asked Questions about the Setlist
How many days in advance should the setlist be decided?
As a guideline, it's recommended to decide on a tentative setlist one to two weeks before the actual performance, allowing for one full run-through rehearsal just before the show. If you don't finalize it until the last minute, you won't have enough time to correct any problems during rehearsal.
What should I do if the time limit is suddenly changed?
In a joint performance format, the set time may be shortened at the last minute. If you decide in advance which songs to cut, you can calmly respond to any changes on the day of the performance.
How should I combine cover songs and original songs?
When performing as a cover band , a common structure involves placing well-known cover songs at the beginning or climax, interspersed with original songs. This creates a flow where you capture the audience's attention with familiar tunes before encouraging them to listen to songs they've never heard before.
I'm wondering whether I should keep the setlist the same every time or change it up.
Neither approach is wrong. You can improve the quality of your setlist by sticking to the same one each time, or you can change the order and selection of songs each time to keep repeat customers from getting bored. As mentioned in the setlist section , this depends on each artist's policy, and they should choose what suits the band's situation and the type of audience they have.
Is it okay to start thinking about the setlist even if the members aren't all here yet?
Of course, that's perfectly fine. Even when you're still looking for members to play with in Membo , having an image of the kind of setlist you want for your live performances can serve as a basis for your search. If you write something like, "This is the kind of live performance we're aiming for," in your recruitment post, you'll be more likely to find members who share the same vision.
16. Summary | The setlist is the blueprint for the band's story
This article has covered a wide range of setlist construction methods, starting with a review of the basics of what a setlist is, how to calculate the number of songs based on the allotted time, the placement of the opening song and the climax, how to vary the tempo and key, the role of the MC, how to think about encores, adjustments unique to a joint concert format, and three practical frameworks: the introduction-development-climax-conclusion type, the climax type, and the build-up type.
A setlist is not simply a list of songs to be played. It's a blueprint for the band's story, designing the emotional ups and downs they want to convey to the audience within the limited time allotted. Don't worry if you can't grasp all the concepts presented in this article. Just try putting into practice the "working backward from the allotted time" method in Chapter 3, and your preparations for your next live performance will change dramatically.
Once you've become comfortable with designing setlists, you might want to try creating original songs with your band to broaden your repertoire. Mastering the very basics of music theory will allow you to design key and tempo sequences more consciously. For those aiming for big stages like music festivals , the fundamentals of setlist design will be a valuable foundation that will last for a long time.
If you haven't yet found bandmates to share the stage with, try searching for new members on Membo . Membo's recruitment listings include a variety of opportunities, from bands aiming for their first live performance to those with plenty of stage experience. Reading our complete guide to your first live performance , an introduction to sound and PA , how to write a self-introduction , and tips on using social media will help you get a better overall picture of your preparations leading up to your live show. For those trying to balance band activities with their main job , having a setlist as a blueprint will be a great help in making effective use of limited practice time. If you're unsure how to use it, be sure to check out Membo's help page , user guide , app usage page , announcements page , and writers page. With a blueprint of your song order in hand, let's enjoy the next stage more freely than ever before.
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